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Policy & Procedures Committee

Opportunities: 21-17



Posting Status


Department #


Posting Date


Closing Date


Position Title

Office Assistant/Receptionist

Position Status



This position is a casual/on call Office Assistant/Receptionist role.

We are looking for a positive, outgoing individual that embraces diversity and enjoys working in a forever changing environment that is geared towards people, community and support.


Promote and develop a friendly, welcoming atmosphere at Spectrum’s head office that reflects our stated values.

Supervise volunteers.

Provide courteous, solution-oriented assistance to employees, volunteers, families, and members of the public who phone or come in to the office.

Maintain meeting room booking schedule; assist with meeting preparation including booking venues, arranging catering as requested by Coordinators or Directors.

Maintain office equipment and inventory of supplies.

Oversee bulk purchasing of items for Spectrum programs.

Welcome people who come to the office for meetings; provide information, refreshments, etc.

Maintain office files (paper and electronic), according to standards.

Answer telephone calls and forward messages to staff.

Experience with photocopying, faxing, mailing, Microsoft office software including Outlook are distinct assets.

You will be responsible to open the office, prepare beverages and maintain meeting rooms throughout the day.

Duties and responsibilities



Vancouver (east side)

Reports to

Office Manager and/or Associate Director

Rate of Pay

CSW: $19.65/hour to $22.25/hour


3 Months

Driving Requirement

Driving not required

Preferred Training or Experience

Previous experience working with individuals with disabilities is an asset.

- Basic receptionist skills required
- Experience with Microsoft Office, Outlook
- Experience with Meridian Phones
- Experience with photocopying/scanning and faxing

Specific Training or Experience Required

Computer proficiency (email, Word, internet usage)

Expected Hours of Work

Standard Office hours are from 9am - 5pm - Monday - Friday.

Casual office coverage that is required would be anytime during the week Monday - Friday, from 9am - 4pm.

Start Date


To Apply Quote Posting #



Click the link to apply online to this posting

Covid-19 vaccination

Proof of vaccine required to support people to access community activities as per provincial guidelines


Content Type: Item
Created at 3/23/2021 5:57 PM by Naomi Holmes
Last modified at 9/9/2021 6:05 PM by Naomi Holmes