This position is a casual/on call Office Assistant/Receptionist role.
We are looking for a positive, outgoing individual that embraces diversity and enjoys working in a forever changing environment that is geared towards people, community and support.
Promote and develop a friendly, welcoming atmosphere at Spectrum’s head office that reflects our stated values.
Provide courteous, solution-oriented assistance to employees, volunteers, families, and members of the public who phone or come in to the office.
Maintain meeting room booking schedule; assist with meeting preparation including booking venues, arranging catering as requested by Coordinators or Directors.
Maintain office equipment and inventory of supplies.
Oversee bulk purchasing of items for Spectrum programs.
Welcome people who come to the office for meetings; provide information, refreshments, etc.
Maintain office files (paper and electronic), according to standards.
Answer telephone calls and forward messages to staff.
Experience with photocopying, faxing, mailing, Microsoft office software including Outlook are distinct assets.
You will be responsible to open the office, prepare beverages and maintain meeting rooms throughout the day.